Privacy Policy (Clients)

Who are we?

For the purposes of the General Data Protection Regulations (“GDPR”), Dominic Mills & Co is a data controller and data processor.

The information we will collect from you

We will only collect data from you that is relevant to the matter that we are dealing with. In particular we may collect the following data from you, which is defined as “personal data”:-

• Personal Details
• Family, lifestyle and social circumstances
• Financial Details
• Business activities of the person whose details we are processing

We may also collect data that is referred to as being in a “special category”. We will however only collect this data if it is relevant to the matter in which you have instructed us. This could include:-

• Physical or mental health details
• Racial or ethnic origin
• Religious beliefs or other beliefs of a similar nature
• Sexual orientation

How will we use your data

We will use your information for the provision of legal advice as the collection of the data is necessary for the performance of the contract between us. We may also use it for:

• Administering any accounts
• Internal auditing processes
• Prevention and detection of fraud
• Online identity verification

If you have asked us to do so then we may provide you with relevant marketing information.

Who do we share this data with?

Under our Code of Conduct there are very strict rules about whom we can share your information with and this will normally be limited to third parties which are directly relevant to your matter. This would include Courts, Land Registry, Probate Registry, HM Revenue & Customs, barristers, surveyors or other expert valuers if appropriate. However, before any data was sent it would of course be discussed with you, and, if appropriate, copies of forms would be sent to you for approval or signature before these were sent to third parties.

If during the course of your matter we have to transfer your data outside the EEA we will take extra steps to ensure that your data is given the fullest protection at the time that it is sent.

How long will your data be kept?

The data will be held for the duration of your matter, or for such longer period as is necessary to comply with our obligations to the Solicitors Regulation Authority.

We will keep very basic data such as name and address on our computer system indefinitely. This is to enable us to perform checks against your name to make sure that there is no conflict of interest between clients in future matters. We are legally obliged by our governing body to do this.

If you have asked to receive marketing documentation from us, then that data will also be held indefinitely. You can at any time ask us to remove your data from the list.

If your personal details change (i.e. your name, postal address, email address or contact telephone number) whilst we are dealing with your case, please let us know as soon as possible to ensure that the information we hold remains accurate.

What rights do you have?

You have a series of rights under the GDPR. These are:

• Right of access and rectification
• Right to erasure or “right to be forgotten”
• Right to restriction
• Right to data portability

If you require any further information about any of these rights, please click on the link below to be taken to the website of the Information Commissioner’s Office.

Complaints

If you have any complaints in connection with your data security then please contact our Data Protection Supervisor, Dominic Mills. He is a director in the company, and can be contacted at dm@dmillsandco.com or on 01234 354888. If, however, you believe your complaint remains unresolved then you can contact the Information Commissioner’s Office, whose details are available at http://www.ico.org.